Planning a great conference or any kind of event for your corporation can be a stressful process. If you’ve been charged with the responsibility of managing the planning and execution of the event, even with a team beneath you, you’re probably feeling some pressure to make sure the event is flawless. One of the most important aspects of the success of your event will be the venue you choose. Make sure you find the ideal location for your business with these quick and simple tips.

Give yourself time.

Some of the best locations for conferences, networking, and business social events tend to book up quickly due to their popularity. This means the earlier you start planning, visiting prospective corporate venues melbourne, and making your arrangements, the more likely you’ll be to nail down the venue you want on the date that works best for your business. This will probably mean booking several months in advance - so begin the planning stages as early as possible to get the venue that’s ideal for your event. This also gives you time to make adjustments and changes as the planning progresses.

Consider accommodation.

If your event is going to last longer than just one day, or if you’ll have guests attending who are flying in from a significant distance, accommodation will be a major consideration in your venue hunt. If you’re planning a weekend-long event then a venue like a hotel or stylish guest house that offers luxury lodgings for your guests would work well. If you find a great venue but it doesn’t offer its own accommodation, look around the area to find a local hotel that you can use to book rooms for your guests, instead.

Work out your budget.

While it may not be much fun, your budget will probably be one of the most important considerations when it comes to finding the right venue for your business event. There’s no use spending weeks visiting various glamorous venues that are way out of your price range. Make sure you get a specific budget for the venue hire costs from your manager or accounting department, or from your own specific careful calculations if you run your own business, and then narrow down your venue options to fit your budget range. Don’t forget that it may be possible to negotiate on the rates with the venue itself, particularly at off-season times of the year, so don’t be afraid to ask questions about costs when you visit if budget is an issue.

What amenities will the venue offer?

Make a list of what amenities you need for your event, as well as those that you want but would consider non-essential perks. When you run through your options, check that the venue has the amenities you definitely need. These may include catering options, sufficient parking, tables, chairs, and other furnishings that you may not have the resources to bring in yourself, as well as the capabilities to allow for the A/V technology you want to use during your event. If they don’t have the items listed on your ‘must have’ list, you may need to keep searching - but if you love the venue it’s always worth speaking with them to see if they can help you organise those amenities for your specific food event.