It might be your best friend’s wedding, a 21^st birthday or your father’s retirement, if you are tasked with planning an outdoor event, you have come to the right place, as we offer some professional tips for outdoor event planning.

Marquee hire

An outdoor event demands a marquee and the online supplier has you covered, with a wide range of tents from small to huge and everything in between. The cost includes delivery, installation, and when the event is over, the marquee is disassembled and taken away. Of course, rental prices are seasonal and the summer season in Australia is definitely the most expensive.

Create lists

Of course, Google is your go-to tool for sourcing what you need; start by creating a list of items you need to rent and whether you are looking for tables and chairs in Melbourne or crockery hire in Perth, a single supplier should have everything you need. A list of vendors is also a good idea, along with contact numbers and a column for notes. As a rule, you should always contact vendors a few days before the event, to confirm that they have you in their diary and will be there at the right time.

Have a rain back-up plan

As Australia does not have a rainy season, it can rain at any time and if you are renting a marquee, make sure you have some indoor space that people can use to shelter from rain. Ask friends to donate a few umbrellas that you can keep on stand-by.

Car parking

As you know how many people are attending, you should be able to calculate the number of parking spaces required; add a few just in case and you won’t have to deal with unhappy drivers. Another thing to do is check that you have adequate signage directing car drivers to available parking. If they are not in place, make a note to resolve this before the big day. Click here for the many benefits that cloud storage brings a small business.

Catering

Of course, you will need an established caterer for the event and they should be able to act independently without the organiser’s help. Your choice of caterer is obviously critical and you should make sure that they have the resources and experience to provide an excellent service.

Invitations

You need to get the invitations out well in advance, as people have busy social calendars and make sure all the necessary information is included; dress code, parking and directions to the venue. Safety is another vital aspect of event planning; bringing many people together requires careful planning, with safety being paramount.

Obtain the necessary permits

Whether for serving alcohol or live performances, there might be permits you need to apply for; contact your state government via their website to get details about event permits. Failing to obtain the required permits could cut the party short, so don’t overlook this.

We hope that the information in this article helps you to organise a successful event.